As your organization's administrator, you can use Apps reports to review trends or see an overview of administrative information. The reports generate a series of charts and graphs that display information for all users in your domains. To view user-level data instead, go to Check user or admin activity.
Step 1: Open your Apps report
-
Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
-
In the Admin console, go to Menu
Reporting
Apps Reports
Requires having the Reports administrator privilege.
Step 2: Understand Apps report data
Note: Depending on which Google Workspace edition you have, you may not have access to all of the following reports.
| Report type | Description |
|---|---|
| 2-Step Verification enrollment and enforcement | Number of users in your domains who are enrolled in 2-Step Verification, and the number of users in your domains who are required to be enrolled in 2-Step Verification. |
| Password length compliance | Number of users in your domains who are compliant or non-compliant with password length requirements. For instructions on setting password requirements, go to Enforce and monitor users' password requirements. |
| Password strength | Number of users in your domains who have a strong or weak password based on the password requirements set by an administrator. For instructions on setting password requirements, go to Enforce and monitor users' password requirements. |
| User account status |
User’s account status (Active, Blocked, or Suspended)
Note: The Active user account status includes soft-deleted users. |
| Admin status | Number of users in your domains, by their administrative access (Super Admin, Delegated Admin, or None). |
| Less secure apps access | Number of users in your domains, by whether the user has the option to block or allow (Allowed or Denied) less secure app access to their own accounts. |
| Storage used by apps | Storage (in MB) used by all users in your domains for Gmail, Google Drive, and Google Photos. |
| Total storage used | Storage (in MB) used by all users in your domains. |
| Report type | Description |
|---|---|
| Total emails | Total number of emails stored by all users in your domains |
| Inbound email: Delivery | Total number of inbound messages (delivered, rerouted, rejected) received by your users from senders outside your organization's associated domains |
| Inbound email: Spam | Number of inbound messages tagged as spam, shown as a fraction of total inbound messages |
| Inbound email: Encryption | Number of inbound-encrypted messages, shown as a fraction of total inbound messages |
| Outbound email: Delivery | Number of outbound-delivered messages (delivered, rerouted, rejected), shown as a fraction of total outbound messages |
| Outbound email: Encryption | Number of outbound-Transport Layer Security (TLS)-encrypted messages, shown as a fraction of total outbound messages |
To learn more about inbound and outbound email messages in reports, go to Definitions for inbound, outbound, and internal mail.
| Report type | Description |
|---|---|
| Active classes | Number of classes that had activity (submissions, grades, comments, or posts) in the last 14 days. |
| Posts created | Total number of posts created by teachers and students. |
| Classes created | Number of classes created. |
| Report type | Description |
|---|---|
| User activity | Number of active users during a specified time period (1 day, 7 days, or 30 days), query volume, and search sessions through the Cloud Search Query API listed by search applications. |
| Data source | Number of items being served and items listed by status for Cloud Search data sources. |
Metrics definitions include "added." This differs from previous metrics because it counts when "addition" events occur. Addition type events include creating a file, uploading, untrashing, or transferring ownership. This activity gets reported regardless of the final state of the item. Multiple addition events to the same file do not increment the count.
| Report type | Description |
|---|---|
| External shares |
Number of external files shared by users in the domain with the following breakdowns:
|
| Internal shares |
Number of internal files shared by users in your domain with the following breakdowns:
|
| Files added |
Number of files in Drive added by users in the domain with the following breakdowns:
|
| Active users |
Total number of active Drive users in the domain, tracked daily over the most recent month. The number is incremented during the month as more users become active.
|
| Report type | Description |
|---|---|
| Active users |
Number of active users during a specified time period (1 day, 7 days, or 30 days) |
| Report type | Description |
|---|---|
| Created rooms |
Total number of conversation rooms created by users, including group conversations and spaces. Note: This has been replaced by the Created Spaces report, and will be removed on July 1, 2025. Learn more |
| Active rooms |
Total number of conversation rooms that are active, including group conversations and spaces. Note: This has been replaced by the Active spaces by messages sent report, and will be removed on July 1, 2025. Learn more |
| Active users |
Number of users that have sent or read a message in Google Chat Note: This has been replaced by the User activity report, and will be removed on July 1, 2025. Learn more |
| Messages posted |
Number of messages posted in Chat by users Note: This has been replaced by the Messages sent report, and will be removed on July 1, 2025. Learn more |
| User activity | Number of users categorized by their level of activity in chat, including reading, sending, or reacting to messages |
| Messages sent | Number of messages posted in Chat by your organization’s users |
| Messages by conversation type, 1-day | Number of messages sent by your organization’s users categorized by conversation type, including messages to spaces, direct messages, and messages to groups |
| Messages by attachment status, 1-day | Number of messages sent by your organization’s users with or without attachments |
| Messages by type, 1-day | Number of messages sent by your organization’s users broken down by type, including regular, voice, or video messages, and huddles |
| Messages by external user status |
Number of messages sent by your organization’s users in conversations with users external to your organization. Messages posted in spaces that allow external users are considered external messages. |
| Active spaces by messages sent | Total number of chat spaces with messages sent in the specified period of time |
| Created spaces | Total number of chat spaces created by your organization’s users |
| Report type | Description |
|---|---|
| Total active users | Total number of users in your domain who have used Google Voice |
| Total licensed users | Total number of users with a Voice license |
| Total call duration | Total number of minutes used for all Voice calls |
| Total outbound calls | Total number of outgoing calls from Voice |
| Total inbound calls | Total number of incoming calls to Voice |
| Total calls | Total number of all calls, both incoming and outgoing, using Voice |
| Total outbound messages | Total number of outgoing text messages from Voice |
| Total inbound messages | Total number of incoming text messages to Voice |
| Total messages | Total number of all text messages, both incoming and outgoing, using Voice |
Step 3: Change the data you see in the chart
- Open your report as described in Step 1.
- At the bottom of the chart, check the data you want to see.
- To see data for a specific day, point at any point in the chart.
Step 4: Change the data you see in reports
- Open your report as previously described.
- Click Manage Reports.
- To remove data from the report, next to the data name, click
.
- To add data to the report, next to Add new column, click the Down arrow
and select options from the list.
- To rearrange data, drag items to new locations.
- Click Save.
Step 5: Export your report data
You can export your Apps report data to a Google Sheet or as a CSV file.
- Open your report as described in Step 1.
- At the bottom of the chart, check the box next to each piece of data you want to export.
- In the top-right corner of the report, click Download
.
- Select the format of the download.
- Click Download.
You can export up to 210,000 cells. The maximum number of rows depends on the number of columns you select.
