Team admins can use the dashboard to remove people from an Essentials team. When removing a user, you can transfer any Drive documents and files and calendar data they own to another user, like an admin or manager.
If you have a paid subscription: Before you remove users, make sure you understand how billing works: Essentials edition | Enterprise Essentials edition
What happens to a removed user's account and data
After you remove a user's account from your Essentials team, their account is converted to a consumer Google Account. If you don't transfer ownership of the user's data, such as their Drive files, they'll continue to own their data in their consumer account, and you'll no longer be able to manage it.
A removed Essentials user can still:
- Join any video meetings they're invited to or meetings they previously created.
- Access files in shared drives and other Drive files shared directly with them (not through a group).
If you transfer the user's files to another user, those files will be shared directly with the removed user by default.
If you have a paid edition of Essentials, you can create a policy to prevent people outside your organization from accessing files. Learn more.
- Access their direct messages.
If you have a paid edition of Essentials, you can create a policy to prevent people outside your organization from chatting with users in your organization. Learn more.
- Access room tasks assigned to them in Google Chat.
Remove a user
- Open Drive and click Team dashboard in the bottom-left corner.
- On the left, click Users and scroll to the person.
- Click More
and select Remove person.
- Click Cancel invitation.
- (Optional) If you don't want to transfer the user's data:
- Select Don't transfer this person's data.
- Check the box to indicate you understand you'll no longer manage this user's data and that Google isn't obligated to delete it.
- Click Delete.
- (Optional) If you do want to transfer the user's data to another team member:
- Select Transfer this person's data.
- In the New owner's email box, enter team member's email.
- (Optional) To transfer files that aren't shared with anyone, check Include files not shared with anyone.
- Click Transfer and delete.
Note: After you remove a user, it might take a few hours for changes to take effect in their consumer account. For example, the user might not have access to their data immediately (if you let them keep their data).
