On this page
- Schedule & manage tasks in Calendar
- Save an email as a task
- Add a task from Google Chat
- Assign tasks to members of a Chat Space
Schedule & manage tasks in Calendar
To easily schedule a task with a due date, add it directly to your calendar in the time slot that it's due. You'll see it both in your Calendar grid, and in a Tasks list. When you add a task in Calendar, you can do many of the things you do in Tasks, such as make it repeat, mark it complete, and more.
Add a task to your calendar
You can also edit, delete, and complete tasks from your calendar. Learn how to manage tasks in Google Calendar.
- Go to Google Calendar.
- Choose an option:
- In your calendar, click an empty slot on your calendar.
- In the top left, click Create.
- Click Task.
- Enter your task details.
- Click Save.
Tips:
- Any tasks with dates you create in the Tasks app appear on Google Calendar.
- A list of all uncompleted tasks from the last 365 days is available in your current day on Google Calendar.
Mark a task complete in Calendar
- On your computer, open Google Calendar.
- Click the task you want to update.
- At the bottom right, click Mark completed.
Tips:
- If you manage tasks in the side panel or from Tasks in Calendar, on the left of the task, click Complete
.
- You can hide completed tasks that show in your calendar. Learn how to hide completed tasks.
Add a recurring task in Calendar
- Open Google Calendar.
- On the calendar grid, click any empty space.
- Below the title, select Task.
- Below the date, click Does not repeat.
- Select an option:
- Select a pre-set frequency, such as Daily, Weekly, Monthly, or Annually. Click Save.
- Select Custom, then set your preferred recurrence frequency or an end date. Click Done
Save.
Manage tasks in Calendar
Open a full screen version of Tasks to see and manage all your tasks.
- Open Google Calendar.
- At top, click Switch to tasks
.
- (Optional) To return to the calendar grid, click Switch to Calendar
.
Save an email as a task
You can also use Tasks to keep track of emails you need to respond to. Just drag the email to Tasks, and it appears as a task in a list. You can then edit the task, add details, and schedule recurring or one-time reminders
- Go to Gmail.
- On the right, click Tasks
.
- Find the email you want to save as a task.
- Drag and drop the email to the side panel.
- To add a date and time, click Date/time.
Add a task from Google Chat
If a chat you have with a co-worker results in an action item, just add the chat to your Task list. It will appear in the last list you viewed in Tasks.
Add a chat to Tasks
- Go to Google Chat or your Gmail account.
- Hover over a chat message you want to add as a task.
- Click More
. Your task will appear in the last list you viewed.
Move the task to another list
- On your computer, open Tasks in Calendar.
- Click and hold a task.
- Drag and drop the task to a different list.
Assigns tasks to members of a Chat space
- On your computer, open Google Chat or Gmail.
- In Gmail: On the left, click Chat.
- Select the space where you want to create a task.
- On the top, click the Tasks tab
Add space task.
Tip: In Gmail, you might have to expand the space to view the Tasks tab. - Enter the task title.
- Optional: To add a description or more details, click Add details and enter the information.
- Optional: To add a date and time, click Add date/time
Tip: If you add a date and time to your task, you get notifications at the scheduled dates and times. - Optional: To assign the task to a member of the space, click Assign
Tip: If the assignee leaves the space, the task remains in the space and in their personal task list in Google Tasks. - Click Add.
After you create a task, a notification displays in the space to let everyone know.
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