Week 1: Set up mobile devices and customize Gmail & Calendar

On your computer, make sure you've downloaded Chrome. You can only use Gmail offline in a Chrome browser window, not using Incognito mode.

1. Go to Gmail offline settings.
2. Check "Enable offline mail."
3. Choose your settings, such as how many days of messages you want to sync.
4. Click Save changes.

Enable Gmail offline on each device for which you want offline access.

1. Open Gmail.
2. At the top right, click Settings See all settings.
3. At the top, click Advanced.
4. In the Templates section, select Enable.
5. At the bottom, click Save Changes.

1. Open Gmail and click Compose.
2. In the Compose window, enter your template text.
3. Click More Templates.
4. Choose an option:
   • To create a new template, click Save draft as templateSave as new template.
   • To change a previously saved template, click Save draft as template and under Overwrite Template, choose a template and click Save to overwrite it.
5. (Optional) To send an email, compose your message and click Send.

You can use this feature only if your organization supports it. For help, contact your administrator. Gemini for Google Workspace is available when your Google account language is set to an English dialect. Additionally, some features are available in Spanish and Portuguese. Learn more about language availability.

Important: If you recently joined Workspace Labs, you may not have access to this feature on mobile yet. Try using this feature on your computer.

Write a new draft with Gemini in Gmail

1. On your iPhone or iPad, open the Gmail app .
2. At the bottom right, tap Compose.
   • You can also reply to an email thread.
3. At the top right of the window, tap Help me write .
4. Enter a prompt. For example:
   • "A thank you letter for my job interview"
   • "A birthday invitation for my 5-year-old"
   • "Ask my friend for restaurant recommendations in Toronto"
5. Tap Create.
6. (Optional) To generate another draft, tap Recreate . After you create a new version of the draft, you can’t go back to the previous version.
   • To edit the draft: Tap the generated text and make your changes.
7. If your draft looks good, tap Insert.

Refine a draft with Gemini in Gmail

1. On your iPhone or iPad, open the Gmail app .
2. At the bottom right, tap Compose.
   • You can also reply to an email thread or open an existing draft.
3. Write an email draft.
4. At the top right of the window, tap Help me write .
5. Choose an option from the menu:
   • Polish: Refine your draft.
   • Formalize: Make the draft more formal.
   • Elaborate: Add additional details to the draft.
   • Shorten: Shorten the draft.
6. (Optional) To generate another draft, tap Recreate . After you create a new version of the draft, you can’t go back to the previous version.
   • To edit the draft: Tap the generated text and make your changes.
7. To accept the new draft, tap Replace.

Give feedback about a draft

Gemini for Google Workspace is constantly learning and may not be able to support your request.

If the generated draft is inaccurate or looks unsafe, you can let us know by submitting feedback. Your feedback can help improve AI-assisted Workspace features and broader Google efforts in AI.

• Below the generated text, tap Good suggestion or Bad suggestion .
• After you tap Bad suggestion , tap Get started.
  1. Select a feedback option in the menu, then enter your comments.
  2. Tap Submit .

Important:

• To send feedback with screenshots, tap More in the top right of the window Help & feedback Send feedback. Learn more about sending feedback in Gmail.
• To report a legal issue, create a request.

1. On your computer, open Google Calendar.
2. In the top right, click Settings Settings.
3. In "World clock" click Show world clock.
4. Click Add time zone  choose the time zones you want to see. 

Add a time zone to your calendar

Display time zones as columns in your calendar, to help schedule events across time zones.

1. On your computer, open Google Calendar.
2. In the top right, click Settings Settings.
3. In the "Time Zone" section, click Display secondary time zone.
4. Click Secondary time zone choose your time zone.

Change the time zone for all your calendars

Learn more at the Google Calendar Help Center

1. In Calendar, click Settings Settings.
2. On the left under General, click Notification settings.
3. Click Notifications and select an option:
   • Off
   • Desktop notifications
   • Alerts
4. (Optional) To set up a sound for your incoming notifications, check the Play notification sounds box.
5. (Optional) To manage your notifications, on the left, click your calendarOther notifications.
6. Next to each option, click the Down arrow and select None or Email.

You can change notification preferences for specific calendars you own.

1. Open Google Calendar. 
2. In the top right, click Settings   Settings.
3. On the left, under "Settings for my calendars," click the calendar you want to change Calendar settings.
4. Under "Event notifications" and "All-day event notifications”: 
   • To edit your notifications: Choose if you want to receive a notification or an email. You can change how often you want to get alerts in advance.
   • To add another type of notification: Click Add notification.
   • To remove a notification: Click Remove notification .