To make a document, spreadsheet, or presentation available for a large audience to see, publish the file. After you publish your file you can send a new URL to anyone or embed into your website.
Important: Based on your account’s settings, when you publish a file, you can make it visible to everyone on the web, everyone in your organization, or a group of people in your organization. Be careful when publishing private or sensitive info.
Publish file
Important:
- When you publish a chart to the web, people can see the data used to create it. Be careful when publishing a chart with private or sensitive info.
- Any changes you make to the original document will be updated in the published version. The automatic update might take a few minutes.
- To remove a file from the web, you must stop publishing it. Learn how to stop publishing a file.
- To stop sharing a file with collaborators, learn how to change sharing permissions.
- In Google Docs, Sheets, or Slides, open a file.
- At the top, click File
Share
- Choose a publishing option:
- Spreadsheet: Publish the entire spreadsheet or individual sheets. You can also choose a publishing format.
- Presentation: Choose how quickly to advance the slides.
- Click Publish.
- Copy the URL and send it to anyone you’d like to see the file. Or, embed it into your website.
Publish a file from a shared drive
Important: If you’re using an account through work or school, your administrator might have turned off the ability to publish a file. If you can’t publish a file, contact your administrator.
- On your computer, go to drive.google.com.
- On the left, click Shared drives
double-click one of your shared drives.
- At the top, next to the name of your shared drive, click the Down arrow
- Next to “Sharing with non-members,” click Edit.
- Click “Non-member of this shared drive can be given access to files in this shared drive.”
- Click Apply.
- Follow the steps to publish a file.
- Open a file in Google Docs or Sheets that you’ve already published to the web.
- Click File
- Click Published content & settings.
- Uncheck the box next to "Automatically republish when changes are made."
- To turn automatic publishing back on, check the box.
Tip: You can't turn off automatic updates in Google Slides.
If you send someone the URL of a published file, they’ll see a version they can’t edit that looks different from yours. Here’s what others will see:
- Documents: A version with no toolbar.
- Spreadsheets: A version with no toolbar. People with "view" permissions can see charts, cell formatting, and the values of cells, but can’t view or edit formulas.
- Presentations: A view-only version or a version in presentation mode with full-screen slides.
File owners and editors can publish files. If you're the owner of a file and want someone else to publish the file, give them "edit" access.
If you’re the owner and don’t want anyone else to publish the file:
.Embed files
You can make a document, spreadsheet, presentation, or form available to view on an existing website by embedding it in your site or blog.
- Open a file in Google Docs, Sheets, or Slides.
- At the top, click File
- In the window that appears, click Embed.
- Choose a publishing option:
- Spreadsheet: Choose to publish the entire spreadsheet or individual sheets.
- Presentation: Choose a presentation size and how quickly to change the slides.
- Click Publish.
- Copy the HTML in the text box and paste it into your site or blog.
If you’re embedding a spreadsheet, you can show or hide parts of the spreadsheet after you publish to the web.
- Open a file in Google Sheets.
- At the top, click File
- In the window that appears, click Embed.
- Click Publish.
- Copy the code in the text box and paste it into your site or blog.
- To show or hide parts of the spreadsheet, edit the HTML on your site or blog.
gid=: The sheet ID.range=: The rows and columns that are published to the web. For example, A1:B14.widget=: True or false. If true, the sheet tab is displayed at the bottom.headers=: True or false. If true, row numbers and column letters are displayed.chrome=: True or false. If true, the title and footer are displayed.
- In Google Forms, open a form.
- At the top right, click Send.
- At the top of the window, click Embed.
- To copy the HTML that appears, click Copy.
- Paste the HTML into your site or blog.
Tip: Learn more about changes to third-party cookie requirements in Google Drive.
