Restrict the number of users an app creator can share an app with using the following governance policies:
| Policy | Description |
| Require direct sharing |
Requires that access is only granted to users explicitly shared to an app in the sharing dialog. Only individual users users added directly to an app can access it, ensuring that sign-in is required and all access is explicitly managed through the sharing dialog. Restricts app access as follows:
|
| Restrict app sharing |
Restricts app sharing as follows:
See also: Share: The Essentials The Restrict app sharing policy applies to the app itself and doesn't necessarily restrict automation events that are triggered by changes made to external sources (e.g., automations triggered by submissions to a Google Form by external users). App creators can configure their apps in ways that prevent AppSheet from identifying who is triggering the automation event. It is always the app creator's responsibility to ensure that external sources comply with their organizational rules and policies as well as AppSheet terms of service |
For example, the following share request returns an error because the number of users in the domain exceeds the maximum number of users the app can be shared with.
- To fully restrict sharing, both policies must be set and active.
- You can restrict sharing of all, prototype, or deployed apps by adjusting the Target setting to All Apps, Prototype Apps, or Deployed Apps, respectively.
- Existing apps will continue to function for users until they attempt an activity that is in violation of the policy. For example, if a user attempts to save an app that has been shared with more than 5 users, they will need to reduce the number of shared users (to 5 or below) in the Share dialog before they can save the app.
To restrict sharing of apps:
- Access the Policies page by selecting one of the following:
- Admin > Policies in the top navigation
- Policies from the account profile drop-down
- Select the scope, Team or Account.
- Click + Account Policy or + Team Policy to add an account or team policy, respectively.
- Select Require direct sharing from the Policy Template drop-down.
- Click Next.
- The policy is preconfigured for you. You can modify any of the field values. See Add a predefined policy for a description of each field.
Important: If you modify the Condition field, ensure that you retain the functionality defined below:
AND([AuthRequired] = true, [DomainAuthRequired] = false, [AllowAllSignedInUsers] = false) - Click Save.
- Click + Account Policy or + Team Policy to add an account or team policy, respectively.
- Select Restrict app sharing from the Policy Template drop-down.
- Click Next.
- The policy is preconfigured for you. You can modify any of the field values. See Add a predefined policy for a description of each field.
Important: If you modify the Condition field, ensure that you retain the functionality defined below:
AND(COUNT([Users]) <= 5, COUNT([AllowListDomains]) = 0) - Click Save.