Important: This feature is available for Google Workspace Gemini Enterprise add-on, Gemini Education Premium add-on, and AI Meetings & Messaging add-on.
In Google Meet, you can use AI to run efficient and productive meetings. With this feature, you are able to:
- Automatically capture meeting notes organized in Google Docs and share with your team.
- If you join late, catch up during the meeting with “Summary so far.”
- As the organizer, receive an email with a link to the recap shortly after the meeting ends.
- The link is also available in the Calendar event.
Before you use "take notes for me"
Important:
- For this feature to work, meetings must be conducted in spoken English.
- This feature is available on a computer or a laptop.
If Host Management is turned on in Meet, only meeting hosts can turn "take notes for me" on or off. Learn more about host controls.
Use "take notes for me"
Important: The feature is recommended for meetings of 15 minutes to a maximum of 8 hours.
- On a computer, open meet.google.com.
- Select a meeting.
- At the top right of your screen, click Take notes with Gemini
.
After you turn on this feature, let everyone know you use take notes. Google Meet informs all meeting participants that notes are being taken and a pencil icon appears on all participants' screens.
- Click Start taking notes.
- Meeting notes are added to a new doc and shared with people on the calendar invite that are within your organization.
- Manually refresh “Summary so far.”
- Stop and restart taking notes: All meeting participants internal to the organization can stop taking notes at any time. You can ensure that any confidential or sensitive discussions aren't part of the meeting summary.
- When host controls are enabled for the meeting, only the host and co-hosts can start and stop taking notes.
Tip: When notes are stopped, the “Summary so far” remains visible to all participants and doesn't refresh until taking notes is restarted.
Enable "take notes for me" to start automatically
Hosts can enable certain features to start automatically when a meeting begins, like record the meeting, transcribe the meeting, and take notes.
- When you create a meeting, click Video call options
Meeting records.
- Select Take notes with Gemini
- When pre-configured, note taking will start automatically when any users with permission to start notes joins the call. Visit our Help Center to learn more about enabling meeting records to start automatically.
Tip: Participants who join a meeting where the host enabled these features get an on-screen notification that notes are being taken.
After you end the meeting
- The meeting notes document is generated shortly after the meeting ends and saved in the meeting organizer’s Drive folder.
- The meeting organizer and whoever turned on the feature receives an email with a link to the generated meeting notes document.
- The notes document is automatically attached to the Google Calendar event and is accessible to internal meeting invitees.
Tips:
- Meeting notes documents follow the Meet retention policy that your organization has configured.
- The meeting organizer must have the Workspace edition that includes "take notes for me."
Troubleshooting issues
Sometimes, you may not be able to select Take notes for Gemini
Sometimes, the meeting summary can be incomplete, inaccurate, or not generated. It can be due to the following reasons:
- Meeting isn’t conducted in spoken English
- Meeting content may not have followed Google Meet Acceptable Use Policy
- Internet connectivity issues during the meeting
- It is recommended that meetings are at least 15 minutes
- Meeting organizer doesn't have a Workspace Edition that includes "take notes for me"
- This feature may not be enabled for you by your Admin
If you're having issues generating a meeting summary in Google Docs, try reloading your browser.
FAQs
- Who can start/stop note-taking?
The meeting organizer and internal participants can start/stop notes. When host controls are enabled, only the meeting organizer, hosts and co-hosts can do so. - Who can view the “summary so far” during the meeting?
All participants can see the “summary so far” regardless of whether host controls are enabled or not. - Who receives the email with the notes link?
The meeting organizer and the person that started the note taking (if different) will receive the email after the meeting concludes with a link to the notes document. - Who has access permission to the notes doc?
The notes document has sharing permissions that provide access to the meeting organizer and internal invitees listed on the calendar event, regardless of whether host controls are enabled or not. Access permission is automatically applied only to individual people on the calendar event; invited groups aren't automatically granted access permission to the notes document. - Who can see the notes doc attached to the calendar event?
The meeting organizer, internal invitees, and external guests can see that the calendar event contains an attachment with the meeting notes document. The ability to see the document attached to the calendar invite does not mean they have access to the document. The document sharing permissions described above is what determines whether they can access the document.
Tip: Create a unique calendar event for each meeting. When a calendar event is duplicated, a notes document will not be attached to the calendar event.
