If your organization's edition of Google Workspace doesn't include Vault, you may be able to buy Vault add-on licenses. After you assign Vault licenses to some or all users in your organization, you can retain, search, hold, and export their Google Workspace data.
| Vault licenses included | Vault add-on licenses available |
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For information about compatible editions, contact Google Sales. |
Google Workspace for Nonprofits doesn't include Vault, but you can get a discounted upgrade to Business Plus or Enterprise. Learn more.
Cloud Identity doesn't include Vault, but you can add a Google Workspace subscription to your Cloud Identity subscription to get Vault licenses. Learn more.
Important information about Vault licenses
- Missed payments, invalid credit cards, or similar billing issues can cause your organization to lose its Vault licenses.
- Google Workspace data isn't retained until you assign Vault licenses to user accounts (for add-on licenses) and set retention rules. Learn more
- If your Google Workspace administrator deletes a user, all data associated with the user's account is deleted, including data held or retained by Vault. To keep a user's data available to Vault after they leave your organization, assign them an Archived User (AU) license. For more information, see Manage former employees and their data. Alternatively, you can suspend their account to preserve data and disable services, but a suspended account is billed the same as an active account.
Buy Vault add-on licenses
- Buy Vault based on how you bought Google Workspace:
Subscription purchase method Buy Vault add-on licenses Purchased online Follow the steps to buy Vault add-on licenses online
Purchased from reseller Contact your reseller Purchased through Google Contact your Google account manager or sales representative - Set up Vault for your organization. Follow the steps in Get started: Vault administrators.
- If you decide to upgrade your Google Workspace subscription to an edition that automatically licenses all users, make sure you don't accidentally delete data you want to retain. Review About upgrading to an edition that includes Vault.
Buy Vault add-on licenses online
If you bought Google Workspace online and your edition supports add-on licenses, you can add Vault from your Google Admin console. You'll start with a 30-day free trial.
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Sign in to your Google Admin console.
Sign in using your administrator account (does not end in @gmail.com).
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In the Admin console, go to Menu
Apps
Google Workspace
- At the top right, click Add Services.
- Locate Google Vault and click Add It Now.
- Follow the on-screen instructions to add the service to your organization's Google Account.
- Set up Vault for your organization. Follow the steps in Get started: Vault administrators.
- If you decide to upgrade your Google Workspace subscription to an edition that automatically licenses all users, make sure you don't accidentally delete data you want to retain. Review About upgrading to an edition that includes Vault.
