The Guardian Work For Us

Guardian Australia is part of Guardian News & Media (GNM), publisher of theguardian.com. As a leading global media organisation, we are renowned for our pioneering independent journalism and our award-winning digital products.

At Guardian Australia, we believe people are our most valuable asset. We are passionate about creating an inclusive, supportive and dynamic work environment where everyone can thrive. We are currently looking for an energetic and enthusiastic People and Culture Coordinator to join our wonderful and supportive P&C team. As a People and Culture Coordinator, you will play an important part in supporting and enhancing our workplace culture.

You will work on…

General

• Provide full-cycle support on all recruitment and talent acquisition activities including advertising, shortlisting, liaison with managers, applicant tracking maintenance, interview scheduling/interviewing, reference checking, contract drafting and processing new starter paperwork and ensuring all recruitment practices adhere to Guardian Australia's recruitment policy
• Oversee the onboarding process for new starters including working with IT, P&C and leaders to ensure new starters are set up appropriately, completing orientations, facilitating compliance training and taking all new starters through key policies and procedures
• Provide administrative support to the P&C team with cyclical people activities including appraisals, remuneration reviews, employee engagement, reporting etc
• Support with the coordination of learning and development activity including day to day training logistics
• Respond to employee queries confidentially, escalating to the P&C team as appropriate
• Ensure flexible working requests are dealt with in a timely manner and manage administration associated with parental leave requests
• Promote a safe and secure workplace; organise ergonomic assessments and administer workers compensation claims
• Alongside the P&C team, review and update employee-related policies and procedures and keep employee site up to date
• Maintain employee records so that information is accurate and secure

Diversity & Inclusion

• Support the implementation of GA's diversity and inclusion strategy and support the D&I strategy, championing initiatives across the organisation
• Where relevant, coordinate and attend D&I working group and committee meetings, taking meeting minutes, organising agendas and meeting materials and ensuring actions are followed through and deadlines are met
• Monitor key dates in the calendar such as National Reconciliation Week, NAIDOC Week, Mental Health Week & International Women's Day and work proactively to assist with the administration and delivery of associated events
• Support the implementation of inclusive work practices and policies in collaboration with the P&C team

You'll bring….

Knowledge and experience

• Minimum 2 years HR experience, ideally as a HR coordinator or HR administrator with experience gained in a high volume, transactional environment
• Experience in recruitment, talent acquisition and selection practices
• Understanding of sensitivities surrounding information going into the public domain and working in a media organisation
• Experience of working in a unionised environment preferred
• A sound understanding of the principles of good HR practice and knowledge of employment law/legislation
• Experience working as part of a team in a professional environment
• Experience dealing with a diverse range of stakeholders and situations
• Previous experience of working in the diversity and inclusion space highly desirable
• Knowledge and interest in current affairs and an interest in, and understanding of the Guardian brand

Skills/behaviours

• Excellent organisational and administrative skills and an exceptional attention to detail
• Exceptional interpersonal skills and the ability to earn trust and credibility at all levels and sustain effective stakeholder relationships
• Excellent written and verbal communication skills with the ability to demonstrate a high degree of confidentiality
• Ability to work with ambiguity, with good level of personal judgement
• Ability to work with stakeholders at the pace they require and possess strong instincts for when to alert/escalate to the relevant P&C colleague
• Resilient, calm under pressure, tenacity for getting things done and ability to deal with a varied workload
• Effective time management skills - ability to prioritise, anticipate and plan ahead
• Collaborative, enthusiastic team-player who has a professional and flexible approach to work
• Self-starter with the ability to take initiative and work autonomously
• Ability to act independently within guidelines using excellent judgement and discretion
• Able to use common sense to adapt technical knowledge to a diverse range of situations and individuals
• Positive, assertive, pragmatic and solution-oriented with a high level of integrity
• IT skills (Mac, Gmail, and Google products)
• Role model Guardian Australia's values and behaviours and drive/reinforce company culture

About working at Guardian Australia…

• Hybrid working
• Employee assistance program (EAP) to support employee wellbeing
• Paid volunteer leave
• Dedicated diversity and inclusion employee groups, action plans (including our Reconciliation Action Plan) and cultural competency training
• Guardian digital subscription

For more information please view the full job description here.

This role is being offered on a full-time, permanent basis.

To apply for this position, please apply online and upload your résumé (maximum three pages) plus covering letter as one document. In your covering letter please outline your motivation for applying for the role and why you think you are suitable.

Closing date for applications: Saturday 4 January 2025

If you have application questions or if you require an adjustment to be made during the recruitment process, please email australia.hr@theguardian.com

We believe that our role in the Australian media is to give a voice to the most marginalised people in society and value and respect all differences in all people — including people of colour, Aboriginal and Torres Strait Islander peoples, people from different social classes, people with diverse gender and sexual identities, and people with disabilities (seen and unseen). We believe that these communities must be centred in the work we do, bringing a new perspective and a diversity of thought. We also encourage flexible working and aim to create a work environment where all employees feel respected.