How do you cope with cataloging backlog and workflow changes in technical services?

1 Assess your backlog and priorities

The first step to cope with cataloging backlog is to assess the size, scope, and nature of your backlog. How many items are waiting to be cataloged? What types of materials are they? How urgent are they for your users? You can use reports, statistics, and feedback to measure your backlog and identify your priorities. You can also compare your backlog with your cataloging goals and policies, and adjust them if needed.

2 Streamline your workflow and processes

The second step to cope with cataloging backlog is to streamline your workflow and processes. You can look for ways to simplify, automate, or outsource some of the cataloging tasks, such as batch processing, copy cataloging, or using external services. You can also review and update your cataloging standards, procedures, and tools, and make sure they are consistent and user-friendly. You can also collaborate and communicate with other staff, departments, or libraries to share resources, best practices, and feedback.

3 Manage your time and resources

The third step to cope with cataloging backlog is to manage your time and resources. You can plan and schedule your cataloging work according to your priorities, deadlines, and availability. You can also set realistic and achievable goals and expectations for yourself and others. You can also monitor and evaluate your progress and performance, and make adjustments if needed. You can also allocate and optimize your human, financial, and technical resources, and seek support or training if needed.

4 Adapt to changes and challenges

The fourth step to cope with cataloging backlog is to adapt to changes and challenges. You can anticipate and prepare for possible changes and challenges in your cataloging environment, such as new formats, standards, technologies, or user needs. You can also be flexible and responsive to changing situations and demands, and adjust your cataloging strategies and solutions accordingly. You can also learn from your experiences and mistakes, and seek feedback and improvement.

5 Balance quality and quantity

The fifth step to cope with cataloging backlog is to balance quality and quantity. You can strive to maintain high quality of cataloging, while also increasing the quantity of cataloged items. You can use quality control and assurance methods, such as checking, editing, or reviewing your catalog records, and applying quality criteria and indicators. You can also balance the level of detail and completeness of your catalog records, and use different cataloging approaches, such as core, minimal, or full-level cataloging.

6 Take care of yourself and your team

The sixth step to cope with cataloging backlog is to take care of yourself and your team. You can recognize and acknowledge your achievements and efforts, and celebrate your successes. You can also cope with stress and burnout, and practice self-care and wellness. You can also foster a positive and supportive work culture, and build trust and rapport with your colleagues. You can also seek and offer help, feedback, and recognition, and appreciate your diversity and strengths.

7 Here’s what else to consider

This is a space to share examples, stories, or insights that don’t fit into any of the previous sections. What else would you like to add?